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This section includes information about the board members, the bylaws, and the constitution of IAS.

Board Members

 President: Heleen Bergsma

Vice President: Herma Klink

Secretary: Debbie Van Oosten

Treasury: Blenda Simms

Librarian: Hilary Wass

Publicity: Zena Hartung

Membership Chairperson: Mary Jane Johnson

Webmaster: Xandra Rosvall

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Bylaws of the International Archaeological Society

Joint Forces Command (JFC), NaplesItaly

 

1.) Objectives of the Society

  1. To provide a regular meeting forum for members (as defined in the Constitution) who share a common interest in archaeology.
  2. To increase the knowledge of members by developing programs, guest speakers and/or training programs and visits to sites of archeological interest.
  3. To provide assistance, however limited, to existing establishments or programs in the local area who may ask for aid.
  4. To help foster the interest of the NATO community, in this area, in the abundant wealth of archaeological material in Italy:place>:country-region> in general and in Campania:place>:State> in articular.

2.) Obligations and Responsibilities of Members

  1. All members of IAS are required to conduct themselves within the spirit of the Constitution and By-laws and to accept the rulings of the Executive Committee on all matters relating to the objectives and activities of IAS.
  2. Participation in Society sponsored activities is subject to members and other participants signing a written undertaking surrendering any claim to possession of archeological finds, and absolving the IAS from responsibility for personal harm or injury incurred in the course of sponsored activities.
  3. No member shall undertake any obligation or activity utilizing the name or funds of IAS actual or implied, without prior authorization of the Executive Committee.

3.) Activities

Official IAS activities are those approved by the Executive Committee and, if required, authorized by the Superintendent of Antiquities for the Campania:place>:State> region. Activities where quotas apply, such as bus trips, require members to sign-up and pay in advance of the activity. As an incentive, Executive Committee members are given priority for all trips and tours.

4.) Finance and Revenue

  1. The IAS shall operate as a not-for-profit organization. All revenues shall be returned to the Society and disbursed as determined by the Executive Committee.
  2. Revenues of IAS may be derived from membership dues, sale or resale of books and other materials, trips receipts and other activities/ventures as approved by the Executive Committee.
  3. Expenditures of the IAS will consist of payments in connection with IAS activities and purchases of IAS property. All expenditures will be approved by the President, prior to payment, on the basis of policies established by the Executive committee as recorded in the minutes of their meetings.
  4. The treasurer shall cause an annual inventory to be taken of all Society property. All funds and accounts shall be subject to such audits and inspections as may be prescribed by the Executive Committee and Post Commandant. Inventories and financial statements will be forwarded annually by 31 December to the JFC headquarters command.
  5. The price of membership dues shall be established annually by the Executive Committee. Only full members are authorized to vote in Society elections and meetings.
  6. The Executive Committee, acting on the recommendation of the Vice President for Trips and Tours, shall set the prices and requirements for all Society sponsored trips and tours.
  7. The Executive Committee, acting on the recommendation of the Sales Chairman, shall set prices for all sale/resale materials.

5.) Committees

The Executive Committee will provide for the appointment of such committees as they deem necessary. The responsibilities, authority and functions of each committee shall be prescribed by the Executive Committee.

6.) Property

The property of the IAS shall consist of such furniture, fixtures equipment and archeological finds as may properly come into its possession, either from donation or purchase. The disposition of IAS property shall be in accordance with the Constitution, Executive committee decision, and with best policy. Archeological finds shall be maintained and or disposed of in accordance with the directions of the Superintendant of Antiquities, Campania region.

7.) Membership and Dues

Payment of dues shall constitute membership in the Society and the acceptance of the aims and objectives of the IAS. Membership will be for a period of one calendar year from the payment of membership dues. Dues for single and family memberships shall be set by the Executive Committee.

  1. Executive Committee members shall not be required to pay dues during the year of their committee membership but are afforded full membership status.
  2. Past-Presidents of IAS shall be members for life and not required to pay dues but shall be afforded full membership status.

8.) Officers

  1. Eligibility for office - Any full member of the IAS as defined by the Constitution, shall be eligible to hold office.
  2. Term of Office - A term of office is one calendar year, the year commencing on the first day of January. Officers elected to fill a vacancy shall serve out the term of the officer they replace. A person shall hold no more than one elected office in the Society at any one time.
  3. Nomination for Office - The current President shall form a Nomination Committee not later than the October monthly meeting. The Nominating Committee shall present to all members present a nomination slate during the November monthly meeting. Nominations from the floor will be allowed during the presentation of the nomination slate. Nominations from the floor will not be allowed during the meeting held to elect officers, unless the Nomination Committee does not present a candidate for an office.
  4. Elections - Election of Officers will take place during the general meeting in December, or at a monthly meeting (after general notification) if a vacancy should occur. Election to office will be by simple majority of voting members present during the meeting when the election is held.
  5. Resignation of office - Whenever possible, resignations from office will be submitted to the Executive Committee one month before the effective date.

9.) Duties of Officers

  1. President
  1. Presides at all IAS meetings.
  2. Signs all official IAS correspondence; countersigns cheques against the IAS account.
  3. Member ex-officio of all IAS committees
  4. Coordinates efforts of all officers and committees.
  5. Appoints Committee members.
  • Vice-President
  1. Assumes the duties and responsibilities of the President in the event of the absence or resignation of the President and the Vice President for Programs.
  2. Organizes and coordinates trips and tours for the IAS. Determines price and payment procedures for all trips and tours. Appoints tour leaders as required.
  3. Assisted by the Publicity Chairman, promotes and publicizes trips and tours.
  4. Member ex-officio of all Society committees.
  • Secretary
  1. Prepares and publishes minutes of all IAS meetings.
  2. Types and mails IAS correspondence.
  3. Assisted by the Membership Chairman, maintains membership files and updated roster of all IAS members.
  4. Maintains history file of IAS documents and photographs.
  • Treasurer
  1. Receives safeguards and disburses IAS funds.
  2. Assisted by the Membership Chairman, collects dues, issues membership cards and maintains a file of membership applications.
  3. Maintains inventory of all IAS property.
  4. Renders a fiscal report to each annual scheduled General Membership Meeting.
  5. Signs checks drawn against the IAS account.
  6. Assisted by the Librarian, provides for a lending library for IAS members.

10.) Executive Assistants

Executive Assistants shall be members of the Executive Committee and have full voting rights of that committee.

  1. The President shall appoint the following Executive Assistants and members of associated committees:
  1. Librarian
  2. Membership Chairman
  3. Publicity Chairman
  • The President will define the duties of the above listed Executive Assistants.

11.) Tour Leaders

Tour leaders are those members of the IAS who volunteer to provide leadership and ‘tour guide’ services for a specific IAS trip or tour and are designated in advance by the Vice-President for Trips and Tours. Tour leaders shall receive reimbursement for expenses for tour preparation as recommended by the V-P for Trips and Tours:place>:City> and approved by the Executive Committee. Tour leaders shall receive IAS transportation, if provided, and associated entrance fees for the tour they lead. Reimbursement shall not be construed as payment, as per the IAS Constitution (Art. 1 Sec V).

12.) Meetings

  1. General meetings of the IAS will be held as determined by the President, normally monthly on the second Thursday of the month, or the Thursday after a trip or tour.
  2. The President or the designated representative will make arrangements for meeting locations and necessary equipment.
  3. Order of Business of general meetings:
  1. Call to order
  2. Approval of minutes of preceding meeting
  3. Reports of Committee activity
  4. Unfinished Business
  5. New Business
  6. Program and/or Guest Speaker
  7. Adjournment

13.) Executive Committee

Elected IAS officers and appointed Executive Assistants constitute the Executive Committee. The Executive Committee is charged with the general supervision and responsibility of all Society activities. The Executive Committee will meet at the call of the President, but at least quarterly. Official minutes of all these meetings will be recorded. Three (3) Executive Committee members shall constitute a quorum. Decisions of the Executive Committee are binding Society policy unless overruled at a later meeting (either Executive or General).

14.) Amendments

  1. The members of the incoming Executive Committee shall review these By-Laws annually in January.
  2. Amendments to the By-Laws may be proposed by the Executive Committee to the general membership for approval at any time. General members may propose amendments to the by-laws as new business during the September General Meeting. If no meeting is held in September, amendments may be proposed at the next general meeting held.
  3. Proposed amendments will be presented to the general membership for consideration at the general meeting and will be voted on at the next scheduled general meeting thereafter. Amendments may not be adopted during the same meeting they are initially proposed to the general membership.
  4. These By-Laws may be amended by a two-thirds vote of all IAS members eligible to vote present at a general membership meeting.
  5. All the amendments are subject to the review and approval of the JFC Headquarters Commandant. The IAS will not operate on JFC without a reviewed, accepted and approved By-Laws signed by the Headquarters Commandant.
  • Approved by the General Membership 12 October 1995
  • Approved by Paul P Trahan, Col:place>:State> USA:place>:country-region>, Post Commander 27 October 1995
  • Transcribed from the original by Z. Hartung, 4 October 2005 on Microsoft Word
  • Amendments Approved by the General Membership November 20, 2005
  • Amendments Approved by the General Membership December 2006

These bylaws were transcribed from a Microsoft Word document to HTML by Xandra Rosvall, April 10, 2007

 

 

Constitution of the International Archeological Society

Joint Forces Command (JFC), Naples Italy:place>:country-region>

 

Article:Sn> I.:Sn>:place> - Name and Authority

  • Section I:

The name of this organization will be the “International Archeological Society”. The International Archeological Society (hereafter referred to as IAS) is a private organization, organized as a NON-NATO entity, incorporated or not, which is constituted and operated by individuals acting exclusively outside the scope of any official capacity as officers, employees or agents of NATO or it’s member stats or privileges according to NATO or JFC sponsored activities. The operation of the IAS is the sole responsibility of the members and participants with assistance from the JFC headquarters limited to granting permission to operate on JFC Post.

  • Section II:

The IAS will not operate in any way which may possibly compromise JFC’s legal or financial liability and it agrees to hold harmless JFC, NATO and its agencies against all legal suit of any kind.

  • Section III:

The IAS will be a self-sufficient private organization and will routinely create and deposit a financial report and audits to its members and JFC headquarters.

  • Section IV:

Debits delivered from the operation of the Society will be a debit against the individual members of the activity jointly and severally.

  • Section V:

Services performed by any member of the IAS in support of the organization or members will be considered gratis.

 

Article II. - Purpose and Location

  • Section I:

The purpose of the IAS is to promote knowledge and encourage study of the history and culture of ancient Italy:place>:country-region> with particular emphasis on matters pertain to archeology, and to give assistance in this field when and where requested by local specialized authorities.

  • Section II:

The IAS will be housed in such space as may be made available by the Commandant of Headquarters.

 

Article III. - Membership and Voting Rights

  • Section I:

There will be three classes of membership:

  1. Single Membership: Single membership is open to all active or retired military or civilian employes of the North Atlantic Treaty Organization countries on duty in the Naples area, . Single members must posess valid authorization to enter the JFC post.
  2. Family Membership: Families may join as a group. Discounted cost of annual membership for a family will be decided by the Executive Committee. The family so enrolled shall have membership privileges equal to single members.
  3. Honorary Membership: Honorary membership may be granted to persons of learning or other distinction who are nationals of NATO countries, at the invitation of the Executive Committee.
  • Section II:

Voting rights are restricted to full fee paying members, both single and family members, singly.

  • Section III:

Membership fees shall be determined by the Executive Committee of IAS.

 

Article IV. - Officers

  • Section I:

The following Officers of IAS will be elected as specified in the By-Laws:

  1. President
  2. Vice President for Programs
  3. Vice President for Trips and Tours
  4. Secretary
  5. Treasurer

They and appointed Executive Assistants as outlined in the By-laws shall comprise the Executive Committee of IAS.

  • Section II:

Only full members are eligible to hold elective office. Officers shall serve one-year terms without compensation.

  • Section III:

Any officer may be removed from office for proper cause, by a three-fourths vote of the membership in attendance at a regular or special meeting. Proxy instruments submitted by absent members will be considered as valid deputation of voting privilege and, as such, will be acceptable as a right of vote.

 

Article V. - Meetings and Quorums

  • Section I:

The President of IAS will cause an Annual General Meeting of the General Membership be held. The purpose of the General Meeting will be:

  1. the election of officers and;
  2. the presentation and discussion of the financial siuation of IAS
  • Section II:

Other meeting of the IAS shall be held as required or directed in the By-laws.

  • Section III:

Special meeting of the IAS may be called by the President or by majority of the Executive Committee.

  • Section IV:

Presence of ten (10) full members or 50% of the full membership, whichever is less, will constitute a quorum for voting purposes.

  • Section V:

Each full member is entitled to one vote. A member unable to attend the Annual General Meeting may assign his vote by proxy to another voting member who will then vote in their stead. A simple majority of votes is required to carry a decision.

 

Article VI. - Society Rules

  • Section I:

Society rules will be developed as by-laws to the constitution. The by-laws will contain, but not necessarily be limited to, rules covering:

  1. Aims and objectives of the IAS;
  2. Obligations and responsibilities of members and IAS toward archeological finds and Italian laws governing them,
  3. The collection, accounting and disbursal of IAS funds
  4. Maintenance of notes, records and minutes pertaining to IAS
  5. Relationship of IAS with other clubs, Associations and Authorities
  6. The levy of dues of subscription
  7. The establishment of membership dues as required to sustain IAS activities.

Article VII. - Dissolution or Reorganization

  • Section I:

The duration of the IAS should be perpetual but may be dissolved by:

  1. The JFC Headquarters Command at any time revoking permission to operate on JFC post. (ref. ACE Directive 5-1)
  2. The Society being unable to fulfill its financial responsibilities and obligations.
  3. A two-thirds majority vote of all Full Members at a properly conducted general membership meeting. Notice of such intent will be immediately provided in writing to the JFC Headquarters Commandant.
  4. Membership dropping to three or fewer full members.
  5. Non-compliance with all the laws and procedures of the Italian Legislation governing IAS and other private organizations operating in Italy:place>:country-region>.
  6. The inactivation or abandonment of the JFC Headquarters. In case of ABANDONMENT the IAS may be dissolved with financial affairs being closed based on the most recent financial statement.
  • Section II:

In case of reorganization, the IAS shall pass its funds and property into the new organization. In such a case, the new organization shall have a similar purpose and goals.

  • Section III:

In case of dissolution, the cash remaining and the proceeds of the sale of the IAS property will first be used to satisfy all outstanding financial obligations and the disposition of whatever remains, together with any assets, will be turned over to JFC central Welfare Fund. Archeological items which are the property of the Government of Italy will be transferred to the appropriate Authority as established by the Superintendent of the City of Naples. Society records will be forwarded to the JFC Headquarters Commandant.

 

Article VIII. - Bylaws

  • Section I:

This Constitution shall be implemented by such By-Laws as necessary and said By-laws will be effective when passed by a majority vote of the members and upon approval of the JFC Headquarters Commandant.

 

Article IX. - Amendments

  • Section I:

This Constitution and By-laws shall be annually reviewd by the members of the newly elected Executive Committee. Proposed amendments to the Constitution and Bylaws shall be forwarded to the Headquarters Command for review.

  • Section II:

This Constitution and Bylaws may be amended by a two-thirds vote of all members eligible to vote present at a general membership meeting.

  • Section III:

All the amendments are subject to the review and approval of the JFC Headquarters Commandant. The IAS will not operate on JFC with a reviewed, accepted and approved constitution and By-laws signed by the Headquarters Commandant.

 

Article X. - Policies

  • Section I:

Revenue generated from the IAS will be spent for the general benefit of the IAS members as approved by the Executive Committee and in accordance with JFC regulations.

  • Section II:

Society monies will be kept separate from all other funds.

  • Section III:

Funds will not be used for charity.

  • Section IV:

Funds will not be used for protocol, representation and any other purpose not for the general benefit of the IAS members.

  • Section V:

Undeposited cash and other activity assets owned by the Society will be covered by insurance. The maximum value of coverage will satisfy the prevailing requirements of Italian laws.

  • Section VI:

If personnel or agencies are employed, the condition of employment will be local Italian employment or employment contract. No personnel or agencies shall be contracted without review by JFC headquarters Commandant and after explicit advice from the JFC Legal Advisor as to the legal and fiancial consequences for the IAS. It is understood that any labor claim and/or any Society liability will be the sole responsibility of the members and/or participants.

  • Section VII:

The IAS may not make use of tax and duty free concessions under SHAPE/ITALY agreement except through an established JFC activity and only when participation in the organization is limited to those persons who are entitled to such privileges.

  • Section VIII:

The IAS is not responsible for harm or injury which could occur to members while engaged in IAS activities. Appropriate insurance policies and written releases and understandings shall be obtained from each member.

 

Article XI. - Adoption and Certification

  • Section I:

This Constitution shall become effective when approved by a majority vote of all the organizations general membership and approved to operate on JFC. “International Archeological Society” will be given number PO/000116/86 as part of the Morale Welfare Program governing Private Organizations.

  • Approved by the General Membership October 12, 1995
  • Approved by Paul P. Trahan – Col. USA (Post Commandant) October 27, 1995
  • (transcribed from an original copy by Z. Hartung, October 4, 2005 on Microsoft Word)
  • Amendments Approved by General Membership November 20, 2005

This constitution was transcribed from a Microsoft Word document to HTML by Xandra Rosvall, April 10, 2007

 

iasnaples@yahoo.com